HOA 

Agenda and Minutes

To Board Members, Meeting called to order at 4:00 p.m. on 18 January 2025 Members in attendance Drew, Edger, Jeff, Bob. Aaron (Was out of town) First items to Discurred were the different board positions within the HOA board members. + Bob, recommended to stay as the Treasure for the HOA board. My recommendation would be for Drew to be the HOA board President, Edger to stay as the HOA Vice President and Jeff to work with Cindy and Drew on the Secretary position. The last new board member Aaron with support as a floater on things then needs assistance and help on. + Edger, Drew, and Jeff agreed to accept the different positions. + All the board members in attendance Voted and Approved for the positions as listed. ++ President Drew, Vice President Edger, Bob Treasurer, and Jeff Secretary. Aaron was absent. Second Item discussed was a Contract with Community Firm for 2025 year. + Drew had done some review with other HOA property management companies and found the rate was 350 to 500 per house which it would be greatly higher then the current HOA management company. + All the board members in attendance Voted to keep the current HOA management company. + Bob, recommended to pay the Community Firm the full balance of $50.00 per house which came to a total of $2400.0 in one lump sum. + All the board members in attendance Voted and Approved to have the Community Firm paid in one lump payment of $2400.00 for the 2025 time frame. Third item to review the current HOA ByLaws and Covenants to see what we can reduce to reduce different infractions of issues. + Bob, will send out a copy of the signed HOA ByLaws and Covenants by End of January to give each board member time to review and see what can be reduced. + Bob, tasked to get with the Community Firm and find out the percentage of members to make changes to each of those documents. + Once Bob has sent out the two documents (ByLaws and Covenants) and the percentage to change the different documents it will give Board members until the end of February to review them. Fourth item to review budget and see how we as a HOA board reduce annual dues for 2025. + Currently our HOA fee is $240.00 annual and would like to reduce it to $200.00 for 2025. + Things discussed was the current balance of HOA is plus $19000.00 between both bank accounts. + After the HOA board reviewed last year's budget on things we did and did not use, it was agreed upon to reduce the annual fees per house from $240 to $200. + All the board members in attendance Voted and Approved to reduce the current HOA fee per house to $200.00 for 2025 and will review the new budget in March. + Bob, will notify the Community Firm to send out the New annual dues per house within the HOA members. List of items that need to communicate with the Community Firm. + Bob, Review the detailed information with the community firm and what the contract needs for Drew and Bob to sign the 2025 contract. + Bob, sent the final contract to Drew for signature. + Bob, Item #2, will be sent to the community firm for a new annual fee to each member within the HOA. The payment method that was used last year with late fees will also be listed. Other items will be discussed at future HOA board meetings. Edger asked if the board members in attendance had other things to discuss and if not can we call the meeting adjourned. Drew said the HOA board meeting is Adjourned at 6:00 p.m.

** Updates to Agenda can be made until the day of the monthly meeting** September 2024 Location: 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by B. Architectural Committee: presented by C. Projects and Maintenance Committee: presented by D. Social Committee presented by 1. Neighborhood Night Out planning E. Next meeting: 4. Old business: A. Katie to create new chat room for the Architectural Committee B. Update resident list C. Update Neighborhood Night Out D. Update calendar on website for 2024 5. Action items: A. Katie will ask TCF about balance minimums 6. New business A. Katie to create new chat room for the Architectural Committee B. Drew to get quotes for entry maintenance options C. Prepare for the annual meeting in Sept 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

** Updates to Agenda can be made until the day of the monthly meeting** August 4, 2024 Location: Patterson residence 1. Call to order 2. Roll call and quorum determination Attendance: Bob, Drew, Katie, Cyndie 3. Report of Officers and Committees A. Treasurer's Report: presented by a. Bob B. Architectural Committee: presented by a. Bob C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. Cyndie 1. Neighborhood Night Out planning E. Next meeting: a. September 8 4. Old business: A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much 5. Action items: A. Website updates a. Update calendar on website for 2024 * updated b. Update documents to reflect active/approved documents *updated c. Create "Agenda/minutes" button *updated d. "Notices" button to be used for notices and not meeting minutes or agenda * noted B. Update resident list 6. New business A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much or other options C. Prepare for the annual meeting in Sept 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

March 3, 2024 Location: Katie's house 1. Call to order 2. Roll call and quorum determination Attendance: Katie, Bob, Edgar, Cyndie 3. Report of Officers and Committees A. Treasurer's Report: presented by Bob a. Review of 2024 Budget and Expense ; approved B. Architectural Committee: presented by Bob a. 2 request submitted and approved C. Projects and Maintenance Committee: presented by Katie a. ask Drew for update on entry maintenance D. Social Committee presented by Cyndie a. discussion of possible end of year neighborhood event with snow cones and cook out E. Next meeting: Monday, May 6 a. location TBD 4. Old business: A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Website updates a. Update calendar on website for 2024 b. Update documents to reflect active/approved documents c. Create "Agenda/minutes" button d. "Notices" button to be used for notices and not meeting minutes or agenda C. Update resident list 6. New business A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

March 3, 2024 Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Inquire/discuss amount of funds to transfer to savings a. revisit when 2024 budget is approved 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Update calendar on website for 2024 6. New business A. 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

February 4, 2024 **This meeting was rescheduled until March** Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Inquire/discuss amount of funds to transfer to savings a. revisit when 2024 budget is approved 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Update calendar on website for 2024 6. New business A. 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

January 7, 2024 Location: Katie's house 1. Call to order 2. Roll call and quorum determination Attendance: Katie, Edgar, Bob, Cyndie, Drew, plus 2 residents 3. Report of Officers and Committees A. Treasurer's Report: presented by Bob a. review proposed 2024 budget B. Architectural Committee: presented by Bob a. no new submittals C. Projects and Maintenance Committee: presented by Drew a. Lawn quotes reviewed D. Social Committee presented by Cyndie a. nothing to report E. Next meeting: a. Sunday, February 4 @ 3 4. Old business: A. Vote on Levels of Infraction and Compliance document a. 5 yes, 2 no; document passed B. Entry options a. no changes at this time, focus on maintenance and possibly add a tree to sign area C. Inquire/discuss amount of funds to transfer to savings a. revisit when 2024 budget is approved D. New contract with Community Firm approved and signed 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Update calendar on website for 2024 6. New business A. review savings account and transfer funds to savings 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

** subject to revisions until day of meeting** January 2024 Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Drew will work on getting quotes for 2024 entryway a. winterize sprinklers b. weed and fertilize entry B. Katie will revise fines for P&P a. send revision inquiries to TCF for advisement and possible revision C. Inquire/discuss amount of funds to transfer to savings 5. Actions items: A. B. C. 6. New business A. Policy & Procedures - Vote if revisions/updates are ready B. Entry options C. TCE conract D. Savings account 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

** subject to revisions until day of meeting** November 2023 Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Drew will work on getting quotes for 2024 entryway a. winterize sprinklers b. weed and fertilize entry B. Katie will revise fines for P&P a. send revision inquiries to TCF for advisement and possible revision C. Inquire/discuss amount of funds to transfer to savings 5. Actions items: A. B. C. 6. New business A. Policy & Procedures - Vote if revisions/updates are ready 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member