HOA 

Agenda and Minutes

** Updates to Agenda can be made until the day of the monthly meeting** September 2024 Location: 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by B. Architectural Committee: presented by C. Projects and Maintenance Committee: presented by D. Social Committee presented by 1. Neighborhood Night Out planning E. Next meeting: 4. Old business: A. Katie to create new chat room for the Architectural Committee B. Update resident list C. Update Neighborhood Night Out D. Update calendar on website for 2024 5. Action items: A. Katie will ask TCF about balance minimums 6. New business A. Katie to create new chat room for the Architectural Committee B. Drew to get quotes for entry maintenance options C. Prepare for the annual meeting in Sept 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

** Updates to Agenda can be made until the day of the monthly meeting** August 4, 2024 Location: Patterson residence 1. Call to order 2. Roll call and quorum determination Attendance: Bob, Drew, Katie, Cyndie 3. Report of Officers and Committees A. Treasurer's Report: presented by a. Bob B. Architectural Committee: presented by a. Bob C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. Cyndie 1. Neighborhood Night Out planning E. Next meeting: a. September 8 4. Old business: A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much 5. Action items: A. Website updates a. Update calendar on website for 2024 * updated b. Update documents to reflect active/approved documents *updated c. Create "Agenda/minutes" button *updated d. "Notices" button to be used for notices and not meeting minutes or agenda * noted B. Update resident list 6. New business A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much or other options C. Prepare for the annual meeting in Sept 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

March 3, 2024 Location: Katie's house 1. Call to order 2. Roll call and quorum determination Attendance: Katie, Bob, Edgar, Cyndie 3. Report of Officers and Committees A. Treasurer's Report: presented by Bob a. Review of 2024 Budget and Expense ; approved B. Architectural Committee: presented by Bob a. 2 request submitted and approved C. Projects and Maintenance Committee: presented by Katie a. ask Drew for update on entry maintenance D. Social Committee presented by Cyndie a. discussion of possible end of year neighborhood event with snow cones and cook out E. Next meeting: Monday, May 6 a. location TBD 4. Old business: A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Website updates a. Update calendar on website for 2024 b. Update documents to reflect active/approved documents c. Create "Agenda/minutes" button d. "Notices" button to be used for notices and not meeting minutes or agenda C. Update resident list 6. New business A. Katie to create new chat room for the Architectural Committee B. Drew to see if Nathaniel (neighborhood HS kid) can cut entryway and for how much 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

March 3, 2024 Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Inquire/discuss amount of funds to transfer to savings a. revisit when 2024 budget is approved 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Update calendar on website for 2024 6. New business A. 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

February 4, 2024 **This meeting was rescheduled until March** Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Inquire/discuss amount of funds to transfer to savings a. revisit when 2024 budget is approved 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Update calendar on website for 2024 6. New business A. 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

January 7, 2024 Location: Katie's house 1. Call to order 2. Roll call and quorum determination Attendance: Katie, Edgar, Bob, Cyndie, Drew, plus 2 residents 3. Report of Officers and Committees A. Treasurer's Report: presented by Bob a. review proposed 2024 budget B. Architectural Committee: presented by Bob a. no new submittals C. Projects and Maintenance Committee: presented by Drew a. Lawn quotes reviewed D. Social Committee presented by Cyndie a. nothing to report E. Next meeting: a. Sunday, February 4 @ 3 4. Old business: A. Vote on Levels of Infraction and Compliance document a. 5 yes, 2 no; document passed B. Entry options a. no changes at this time, focus on maintenance and possibly add a tree to sign area C. Inquire/discuss amount of funds to transfer to savings a. revisit when 2024 budget is approved D. New contract with Community Firm approved and signed 5. Action items: A. Bob will gather info on street lights for the neighborhood (code compliance, requirements) B. Update calendar on website for 2024 6. New business A. review savings account and transfer funds to savings 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

** subject to revisions until day of meeting** January 2024 Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Drew will work on getting quotes for 2024 entryway a. winterize sprinklers b. weed and fertilize entry B. Katie will revise fines for P&P a. send revision inquiries to TCF for advisement and possible revision C. Inquire/discuss amount of funds to transfer to savings 5. Actions items: A. B. C. 6. New business A. Policy & Procedures - Vote if revisions/updates are ready B. Entry options C. TCE conract D. Savings account 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

** subject to revisions until day of meeting** November 2023 Location: TBD 1. Call to order 2. Roll call and quorum determination Attendance: 3. Report of Officers and Committees A. Treasurer's Report: presented by a. B. Architectural Committee: presented by a. C. Projects and Maintenance Committee: presented by a. D. Social Committee presented by a. E. Next meeting: a. 4. Old business: A. Drew will work on getting quotes for 2024 entryway a. winterize sprinklers b. weed and fertilize entry B. Katie will revise fines for P&P a. send revision inquiries to TCF for advisement and possible revision C. Inquire/discuss amount of funds to transfer to savings 5. Actions items: A. B. C. 6. New business A. Policy & Procedures - Vote if revisions/updates are ready 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member

October 2023 Location: Cyndies house 1. Call to order 2. Roll call and quorum determination Attendance: Katie, Edgar, Bob, Drew, Cyndie + 2 residents 3. Report of Officers and Committees A. Treasurer's Report: presented by Bob a. nothing new to report B. Architectural Committee: presented by Bob a. nothing new to report C. Projects and Maintenance Committee: presented by Bob a. Drew updated on responsibilities D. Social Committee presented by Cyndie a. waiting on Halloween decorations to decorate the front entrance E. Next meeting: November 5 @ 3 a. place TBD 4. Old business: A. Katie to advise on quotes received for lawn maintenance - routed to board member B. Policy and Procedure(P&P) for Architectural Committee - completed C. Katie will touch base with Rebecca to request signed document for pond area - completed 5. Actions items: A. Drew will work on getting quotes for 2024 entryway a. winterize sprinklers b. weed and fertilize entry B. Katie will revise fines for P&P a. send revision inquiries to TCF for advisement and possible revision C. Inquire/discuss amount of funds to transfer funds to savings 6. New business A. Replace open HOA position - Drew B. Policy & Procedures - Vote a. vote postponed until revisions can be made 7. Adjourn Katie Patterson, President Edgar Gaytan, Vice President Bob Lewis, Treasurer Cyndie Aicher, Secretary Drew Trausch, Board Member