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November 15, 2020 Board Meeting Minutes
Timothy Geene • January 30, 2021
HOA-2020-0006
Attendance
• Libby Glancy
• Katie Patterson
• Jessica Tinsley
• Timothy Geene
• Caleb Murphy
• Katie Patterson
• Jessica Tinsley
• Timothy Geene
• Caleb Murphy
Summary of Discussion:
Forgo approval of last minutes.
Action 2 & 3 - Rebecca has EIN, banking, HOA services. Arvest bank. 100 transactions. No fees and debit card. Debit card will be issued to Jessica. Service access to Jessica and Libby.
Action 4 - $200-250 a month, vote to just mow. Black diamond Landscaping. no term. Board is unanimous for starting in spring. Caleb to provide written list of what was estimated an amount.
Action 5 -- no update
Action 6 - closed. not required with HOA management. We will use for the year and will determine if we continue after the year.
Action 7 - Katie provided written quote. Recommends with Farmer. $1301/year. Want Rebecca to review quote to ensure it is as expected. Board approves using Farmer's based on Katie's recommendation and Rebecca's review. Closed.
Action 8 - Transfer billing to HOA management. Rebecca needs Libby and builder's agent on phone to transfer bill. Open action.
Action 9 - closed. New
Action 10: Update on deed: Matt (lawyer) and Bret has a surveyor to document property and in process to dead the common areas.
1 homeowner with two plots. The HOA can merge the lot but the bylaws require payment per lot. Tentative fee is $150 to meet budget and recommend $200/year per homeowner. Fiscal year 10/1 so we will have to do Taxes ~$100. Start dues January 1, 2021. $100 to start but no minimum. recommended Bylaw changes from Rebecca. Fees expected Q1 2021. Move on bylaw changes quickly.
Tim moved to adjourn. Jessica seconded. All in favor. Cancelling the 29th meeting.
Forgo approval of last minutes.
Action 2 & 3 - Rebecca has EIN, banking, HOA services. Arvest bank. 100 transactions. No fees and debit card. Debit card will be issued to Jessica. Service access to Jessica and Libby.
Action 4 - $200-250 a month, vote to just mow. Black diamond Landscaping. no term. Board is unanimous for starting in spring. Caleb to provide written list of what was estimated an amount.
Action 5 -- no update
Action 6 - closed. not required with HOA management. We will use for the year and will determine if we continue after the year.
Action 7 - Katie provided written quote. Recommends with Farmer. $1301/year. Want Rebecca to review quote to ensure it is as expected. Board approves using Farmer's based on Katie's recommendation and Rebecca's review. Closed.
Action 8 - Transfer billing to HOA management. Rebecca needs Libby and builder's agent on phone to transfer bill. Open action.
Action 9 - closed. New
Action 10: Update on deed: Matt (lawyer) and Bret has a surveyor to document property and in process to dead the common areas.
1 homeowner with two plots. The HOA can merge the lot but the bylaws require payment per lot. Tentative fee is $150 to meet budget and recommend $200/year per homeowner. Fiscal year 10/1 so we will have to do Taxes ~$100. Start dues January 1, 2021. $100 to start but no minimum. recommended Bylaw changes from Rebecca. Fees expected Q1 2021. Move on bylaw changes quickly.
Tim moved to adjourn. Jessica seconded. All in favor. Cancelling the 29th meeting.
| Number | Owner | Due | Action |
|---|---|---|---|
| 1 | All | October 14, 2020 | Provide picture and 100 word biography to be included in a communication to the homeowners |
| 2 | Jessica Tinsley | October 18, 2020 | Obtain information from three banks regarding the requirements to open a bank account for the association |
| 3 | Libby Glancy | October 18, 2020 | Obtain three bids regarding HOA services |
| 4 | Caleb Murphy | October 18, 2020 | Obtain three bids regarding landscaping services |
| 5 | Caleb Murphy | October 18, 2020 | Meet with the city engineer to receive results of city survey of common areas (alternate is Jessica Tinsley) |
| 6 | Timothy Geene | October 18, 2020 | Closed |
| 7 | Katie Patterson | October 18, 2020 | Closed |
| 8 | Katie Patterson | October 18, 2020 | Obtain information regarding utility bills by the city of Oklahoma City |
| 9 | Libby Glancy | October 18, 2020 | Closed |
| 10 | Libby Glancy | November 15, 2020 | Update on Deed |
