Meeting Date: January 9, 2022

   1. Call to order
       1. Reading of Bylaw 3.15
   2. Roll call and quorum determination
      Kyle
      Libby
      Katie
      Tim
      Jessica
      Bob (arrived after late fee vote)
   3. Approval of agenda
   Approval of agenda
   4. Reading of Minutes from prior board meeting
      Approval of minutes
   5. Report of Officers and Committees
       1. Treasurer's Report
          Reviewed Balance, bills paid, landscaping invoice, unpaid fees
       2. Architectural Committee
          No outstanding approvals, request for variance, 2 approvals
       3. Projects and Maintenance Committee
          No updates, waiting for good weather to install electrical. Waiting till next month to join the landscape committee
       4. Social Committee
         Making arrangements firetruck coming out in spring and Easter egg hunt.
   6. Old Business
       1. Actions item review
          Defered for this month
   2. Bylaw updates
      Recap: Vote ended on December 5th. All but 5 sections passed. 4 sections are 2 votes short. 1 that was X votes short. Option is to retain old sections or move to the covenant votes.
      In interim document added language from covenant document. This was done for clarity
      Motion: Katie, second: Jessica
      Libby, Jessica, Katie, Kyle, and Tim vote to return to language from old documents
   3. Dues and Fees for 2022 FY
      BUDGET
      Insurance update, effective January 19, 2022 with $1000 deductible
      TFC - $441
      Software $230
      Insurance $1395
      Taxes - $25
      Landscaping - $250/mo=$3000
      Entrance $100
      Electricity $660
      website - $84
      Social committee - $500
      Meeting - $600
      Reserve - $3484
      Total - $8035 ($11,519 w/reserve) ($239.98)
      Motion: Katie, second: Jessica
      Libby, Jessica, Katie, Kyle, and Tim vote to approve budget

      LATE FEES
      Reviewed TCF guidance
      One community feedback of using collections
      Proposal, April $25 late fee, $5 per month fee, after 12 months 10% interest
      Board can vote to suspend fees for cause
      Motion: Jessica, Second: Kyle
      Libby, Jessica, Katie, Kyle, and Tim vote to approve late fees
      Ask TCF to provide a draft of dues letters
      Propose that concurrence of 3 board members are sufficient to proceed with dues letters

   7. New Business
       1. Proposed new business
          Streetlights
          ACTION to Kyle to ask the community about street lights

          Board members
          Board member resigned
          Ask the neighborhood to see if anyone is interested in joining
          Action: Libby will ask Edger if he wants to join otherwise ask the community
          CC&R Committee
          Work with TCF to draft CC&R
          Board with advice but not actively participate
          Look to have a few Realtors to advise
          Reference city code where possible for definitions
   8. Adjournment
      Katie moves to adjourn
      All adjourned

OPEN Action Items:
2022 Actions:
ACTION #1 - to Kyle to ask the community about street lights
ACTION #2 - Libby will ask Edger if he wants to join otherwise ask the community