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Board Meeting Minutes December 2021
Timothy Geene • December 31, 2021
Meeting Location: Virtual
Meeting Date: 5 December 2021
1. Call to order
1. Reading of Bylaw 3.15
2. Roll call and quorum determination1. Libby
2. Katie
3. Bob
4. Kyle
5. Tim
6. Jessica
3. Approval of agenda2. Katie
3. Bob
4. Kyle
5. Tim
6. Jessica
1. Agenda approved
4. Reading of Minutes from prior board meeting (HOA-2021-0020)1. Minutes approved
5. Report of Officers and Committees1. Treasurer's Report
i review balances
ii review expenses
iii review dues
ii review expenses
iii review dues
2. Architectural Committee
i a few new applications received
ii One pending approval
ii One pending approval
3. Projects and Maintenance Committee
i new lights installed
ii well line repaired
iii system marked
iv system winterized
v adding electrical boxes
ii well line repaired
iii system marked
iv system winterized
v adding electrical boxes
4. Social Committee
i Kaylee heading up group
ii Cyndi will moderate
iii decorated entrance
6. Old Businessii Cyndi will moderate
iii decorated entrance
1. Actions item review
i 43 – TCF will handle renewal. Closed.
ii 44 - $43 a gallon for two gallons of marine based semi-gloss, $22 (1-2
bags) for 40 pound bag - about $100 total. closed
iii 45 – open
iv 46 – Draft on drive. Social committee requesting $500/year
v 47 – closed
vi 48 – closed. Accepted.
vii 49 - closed
ii 44 - $43 a gallon for two gallons of marine based semi-gloss, $22 (1-2
bags) for 40 pound bag - about $100 total. closed
iii 45 – open
iv 46 – Draft on drive. Social committee requesting $500/year
v 47 – closed
vi 48 – closed. Accepted.
vii 49 - closed
2. Budget
i Review of budget for 2022
ii TCF $9/lot
iii treasure’s software $230
iv insurance and deductible will be updated
v property taxes $25
vi landscaping $250/mo - $3000
vii Entrance sign $100
viii Electric $55/mo
ix Website $7/mo
x social committee - $500
xi meeting space $200/meeting (3 total meetings)
xii balance into reserve
ii TCF $9/lot
iii treasure’s software $230
iv insurance and deductible will be updated
v property taxes $25
vi landscaping $250/mo - $3000
vii Entrance sign $100
viii Electric $55/mo
ix Website $7/mo
x social committee - $500
xi meeting space $200/meeting (3 total meetings)
xii balance into reserve
3. New Fees
i add fee to member’s bill for convenience fee
ii Keep dues at $240
iii No discount
iv No option for monthly payments
v Due March 32, 2022
vi No one used monthly payment options
vii Votes to approved - unanimous
7. New Businessii Keep dues at $240
iii No discount
iv No option for monthly payments
v Due March 32, 2022
vi No one used monthly payment options
vii Votes to approved - unanimous
1. Proposed new business
2. 2022 Meetings
2. 2022 Meetings
i stay in shop
ii no change to frequencies
iii first sundays
iv if on holiday meeting is following Sunday (January, July, and September)
v 4:00
vi in person attendence is welcome, bring a chair
ii no change to frequencies
iii first sundays
iv if on holiday meeting is following Sunday (January, July, and September)
v 4:00
vi in person attendence is welcome, bring a chair
3. Overdue dues
i waive $40 for the discount
ii We would like to find a non-traditional enforcement or means to
encourage payment. However, we recognize that we need to make a late
fee for those who do not pay.
iii HOA value will increase.
iv Table to allow brainstorming
v Action #50 – Jessica will contact TCF about alternative solutions
vi Action #51– Libby to post question for feedback
ii We would like to find a non-traditional enforcement or means to
encourage payment. However, we recognize that we need to make a late
fee for those who do not pay.
iii HOA value will increase.
iv Table to allow brainstorming
v Action #50 – Jessica will contact TCF about alternative solutions
vi Action #51– Libby to post question for feedback
4. Bylaw vote
i 22 of 48 votes
ii extended to 10:00 PM
8. Adjournment
ii extended to 10:00 PM
